You are now ready to ship your first purchase order.   Before you do ensure you have fulfilled the requirements below.   Non-compliant shipments could result in a chargeback.     Refer to chapter 13 of the WSI Foreign Vendor Compliance Manual for details   at http://www.williams-sonomainc.com/vendor-compliance    Access by entering  

 

Here are essential steps to ensure on-time delivery and payment:

• 40 Days prior to shipment: Have you ordered barcode stickers to Avery Dennison?
• 35 days prior to shipment: Have you registered at yr designated forwarder?
• 30 days prior to shipment: Do you have a pass test report on file for both packaging and product testing?
• 25 days prior to shipment: Have you sent TOP of production samples? Have they been approved?
• 20 days prior to shipment: Did you book in process and final inspection with your WS QA representative?
• 14 days prior to shipment: Did you book the pick up at forwarder?
• 7 days: Did you have all necessary instructions for invoicing, packing lists and documents requested?
• 6 days prior to shipment: Did you check if the goods, master cartons and pallets are labeled and marked in accordance with WSI requirements?
• 5 days prior to shipment: Did the order pass the inspection?
• 3 days prior to shipment : Did you register on the vendor portal?
• Day of shipment:  Did you upload the invoices and FCR on Vendor Payment System? If FCR is not available yet, pls do not forget to request FCR from forwarder to ensure on-time payment.

 

Are products barcode labelled?

All selling units must be correctly WSI barcode labeled.   Refer to 1^st Purchase Order to  1^st  Shipment section

Has the Purchase Order passed inspection with WS QA?

Before you ship, you must have carried out any corrective actions required after product and packaging testing at our labs. Any corrective actions must be approved by WS QA contacts.  If they have not, contact WS QA immediately. A final 1^st Purchase Order inspection has to be performed at your factory in order to be approved for 1^st  shipment. Contact WS QA immediately if a 1st Purchase Order final inspection has not been performed or scheduled.

Shipping Documents

Complete the Shipping Order Form on the forwarder's website 14 days prior to pick up & schedule pick up.   Send the commercial invoice, packing list and any additional shipping documents required for your product to WS Europe Order Management for approval before release to forwarder.

Have you received your Vendor Payment System training?

For vendors based in Europe, you will be trained on how to upload shipping documents to WS Europe database Worldscope to ensure timely payment of your invoice.       Shipping documents you need to upload:   commercial invoice, packing list, F.C.R. (Forwarder's Cargo Receipt).

Click here to access the Vendor Payment System Quick Guide

22 Oct. 2019 - Latest update to invoicing instructions Click here

 

Click here for Frequently Asked Questions