You now have a WSI vendor number. This means you can start to receive your first purchase orders from our Brands. This section guides you through what you need to do before you ship your first purchase order to us. Please read carefully and get in touch with us immediately if you are unsure of what you need to do.
Purchase Order Management
You are responsible for managing your purchase orders and respecting agreed ship windows. WS Europe Purchase Order contacts will teach you how to accept Purchase Orders or request revisions and will support you with specific training materials ensuring smooth order placement.
This will allow you to better address any questions during your training session with WS Europe Purchase Order contacts. For pick up/delivery of the goods: For the invoicing process: If, due to a major delay, you are required to send a purchase order via air at your expense and decide to use your UPS account, please confirm the destination with us as ocean and UPS destinations might not be the same. As you are aware, the International Maritime Organization had implemented an amendment to the Safety of Life at Sea (SOLAS) convention to ensure safety of merchant ships. With this amendment , the VGM declaration (see the “Complete Shipper’s Guide” for reference) becomes effective July 1, 2016: any shipping container leaving from any port in the world must be accompanied by a shipping document, which should be signed either electronically or in hard copy by the shipper on the bill of lading listing the VGM (verified gross mass) of a container in order to be loaded onto a ship. The purpose of the VGM is to require the shippers of all containers to provide sufficiently in advance an accurate gross weight of the packed containers to the ocean carrier, so that terminal operators can prepare the vessel’s stowage plans prior to loading cargo on ships. Click Here Damco as the forwarder – for shipments not to USA: International Vendors: Payment Terms: Follow-up Questions: Savitransport as the forwarder – for shipments to USA: International Vendors: Payment Terms: Follow-up Questions:
Accepting Purchase Orders
Purchase Orders are managed via GT Nexus Platform. Please read the GT Nexus User Guide
and e-learning video in anticipation of your 1st Purchase Order receipt.
Invoicing and Shipping instructions
20 days before the ship date of your 1stPurchase Order WS Europe OM contact will guide you through the requirements regarding invoicing and shipping instructions.
for Vendor Payment System Guide. to access invoicing and packing list instructionsSpecial Shipments
Whilst most Purchase Orders are over 68kg and are shipped via ocean with our regional forwarders, any Purchase Orders that are less than 68kg must be shipped via UPS. All UPS shipments must be processed exclusively via the ShipExec website to ensure shipments are billed directly to WSI. WSI will not honour UPS shipments processed via UPS manual airway bill nor via the regular UPS website and non-compliance fees may apply. If you were not already given ShipExec website access during the development (pre-approval stage), ensure you are given access now by completing the ShipExec Request Form . Click here
to download the request form. Complete and email the form to
. You will receive your ShipExec website User ID, Password and shipping instructions within 24-48 hrs of submission. Click here on how to process your ShipExec shipments.
SOLAS Requirements
for further details Given these necessary changes, the WSI transportation team and our forwarders have collaborated regarding the changes and we have outlined the following:
for multiple containers or Click Here single container) to provide the weight information to Damco, who will be responsible for filing the VGM with the carriers.
to access VGM declaration form. Please indicate whether a shipment is CY or CFS on this form, as it’s used for both service types.
Click here for Frequently Asked Questions